1, OHLONE COMMUNITY COLLEGE DISTRICT, REQUISITION NUMBER: 2, PURCHASE REQUISITION FORM. 4, CHECK APPLICABLE. 5, PLEASE NOTE: This document may not be used to purchase materials or services from a vendor, PO. 9, DATE: ACCOUNT CODE (INCLUDE ALL 24. Additional Hardware Requisition Form. School District of Marinette. (Completed form must be fully completed within a minimum of two weeks prior to request approval). Submit completed form to the Information Technology Department. Submitted By:. Creating a policy to govern new IT equipment purchases is easier thanks to two templates provided by TechRepublic members. Download these templates to. Aug 29, 2013 Hardware Request – New. Purchase of new standard or custom desktop (personal computers, laptops, monitors, printers and peripherals), audio visual. Computer Hardware Request Process The 2017 Allocation Process is now underway. This process is the primary request period for computer equipment for the 2017-2018 academic year. After this request period, requests for computer equipment will be evaluated based on urgency or mission criticality. When preparing the request, please be sure to include the following categories of people in the process. Each year needs are overlooked in the allocation process and most often fall into these categories: • Faculty going on sabbatical • Faculty returning from sabbatical • New hires • Open or planned searches, even if no one has been hired • Labs Computer hardware requests are coordinated by each department to ensure that the needs of all its members and programs are addressed and prioritized by the department. Individual requests should be forwarded to the person coordinating the department’s request. Adam Nielsen and his Advanced Services group are available for consultation as you develop your requests and to answer any questions you may have. In addition to Adam’s group, faculty may consult with Jason Parkhill, Director of Academic ITS. • The current hardware inventory is available to those persons making departmental requests on the web at the following link: • If you find errors in the inventory when you access the inventory/request page, please make a note of this in the “Remarks” line available after the piece of hardware in question. If you have any questions about the inventory, please contact Adam Nielsen (, 4217) or Mike Miner (, 4225). • Requests for changes to existing workstations (replacements and upgrades) must be made on the inventory/request web page. You will find instructions on how to use the process on inventory/request web page. • Each time the department request coordinator visits the inventory/request web page, the request information is loaded from the database. Each time the request information is submitted, this information is updated in the database. You can visit repeatedly, each time updating your requests until May 24th. The information in the database at the end of the day on May 24th will be used for the allocation decisions. • Notify Adam Nielsen when you have completed the process. He or one of his staff will contact you to go through the allocation process to make sure your needs are represented and understood. • Preliminary allocation decisions will be made available to department requesters for review and possible minor adjustment. • New stations, as opposed to upgrades or replacements, will be very limited and will require justification. The needs of people newly hired are not included in the limitation in number of “new stations” added during the allocation process. • We do not specify automatic replacement of computer hardware after a certain number of years. If you are concerned your computer won’t meet your needs for the upcoming academic year, make the request and include details if possible about what you need. We review every request and will work with you to make sure your needs are met. • Every person’s needs must be included, even if a search for a candidate is still going on or even if the search has not yet begun. If you do not know what will be needed for a person, request a new station, make your best guess as to what will be needed, and tell us in the comment field what date the position is likely to be filled. We will coordinate with you later in the year. Don’t wait until later to make a request or a computer may not be available for the arrival of the new hire in time. • When a person leaves the College, their allocated computer must be returned to ITS for reallocation. Reallocation within a department may not occur unless approved in this request process. A major reason for doing this is to preserve confidentiality of information on computers allocated to individuals. • Include the needs of those who are returning from sabbatical and other leaves. • Include the needs of faculty members going on sabbatical leave. Continued allocation of computer hardware and software is normally expected for those going on sabbatical leave but not necessarily other kinds of leave, where approval will be required. If a faculty member has special requirements during the sabbatical leave beyond their normal allocation, these should be included in this request process. • Windows computers distributed this year will be Windows 10. Except in departments where support is already in place, Linux is unavailable. • Requests for switching from Windows-to-Mac or Mac-to-Windows must include a list of any specialized software in the remarks box so that ITS can find compatible versions or alternatives. • If major upgrades or a switch to a new operating system (e.g., Macintosh to Windows) are being requested, include a very brief programmatic assessment of the overall impact of the changes being requested. Particular attention should be paid to shared resources within and between departments. • For both Macintosh and Windows upgrades there is no need to specify requirements unless there is something unusual about how the computer is used. Almost all of the new computers purchased by the College this summer will be of one standard desktop and one standard notebook (for both Mac and Windows) with only a few more advanced computers where clearly justified. • For most people, what is required about once every four years is a standard replacement computer (faster, more storage, more memory, more media capabilities, etc.), or a switch to a notebook computer from a desktop computer or vice versa. Simply requesting “Upgrade Needed” on the form indicates replacement with the significantly more capable current model. If there are special requirements, these should be noted and consultation may be needed. • Requests for a notebook computer to replace a desktop model will be closely examined and require a compelling justification. Unfortunately, the cost of a notebook computer appropriately configured for use at Colby is significantly higher than that of a basic desktop computer. • A limited number of used computers will be available for reallocation as replacements for even older computers. Please request a used computer in the remarks box. • A member of the allocation team will contact you asking you to pick three possible days to process your new computer. • We will let you know which of those dates will be your allocation day and will arrange for pick-up or drop-off of your computer equipment. • The allocation process usually takes 24 hours, during which time you will not have access to your computer, please plan accordingly. • During the allocation process you will be given a temporary password that you can use during the 24 hours. After you get your new computer you we will help you reset your password. • Your new computer will come pre-loaded with the standard suite of Colby software (Excel, Word, Firefox, etc). Any can be installed upon request. All other software will need to be self re-installed, if necessary the Support Center can assist. • After the allocation process is complete, a member of the allocation team will contact you to arrange pick-up or drop-off. • ITS will hold on to your old system for 6 months in case you notice any missing data. Operating System Standards Macintosh OS X and Windows 10 are the current College standards. Device Per Employee Colby faculty and staff will be allocated one desktop or laptop computer. Laptop computers will be packaged with of a flat panel display, external keyboard and mouse for ergonomic reasons. Exceptions may be requested by emailing [email protected] with justification. Device Reallocation/Employee Departure Computers acquired with college funds must be returned to ITS when an employee departs. Eligibility for Allocation Funding Computers and other equipment purchased with grant, endowed chair, department or other funds are not eligible for upgrades or replacement through the allocation process without prior approval. It is strongly recommended that the Chief Information Officer be involved in grant proposals to purchase computers to be used extensively by students to determine an appropriate options for future replacement. Requests to include computers previously purchased using non-ITS funding may be submitted with justification which includes extensive direct student use in the academic program. The approval process includes the Academic and Administrative Vice Presidents review of the request and the ITS recommendation. Academic Allocation Priorities • Activities directing involving students • Faculty activities involving the curriculum • Scholarly activity of the faculty • Administrative activities of the faculty Administrative Allocation Priorities • Enable high priority tasks within the department • Increase efficiency and/or productivity • Other needs Computer/Computing Device Procurement Computers and computing devices may be purchased outside the allocation process. All computers, computing devices (including iPads/iPods), or software purchased using College funds must be purchased through ITS and included in the College inventory, and will be supported, repaired, and maintained by ITS. Purchase requests should be directed to. Purchase Requisition Template. Click to enlarge And best of all, because it's an electronic form, a FormDocs form template can do things that plain old paper forms can't! • Your Purchase Requisition and Purchase Order Form templates are automatically customized with your business name, address, phone number and your company logo. • Safely store all completed forms in one central Forms Database so that you and others can quickly search, sort, locate, share, and print any form in just a few seconds. • In addition to our customizable Purchase Requisition and Purchase Order templates, use or customize any of our free, convert your existing paper forms or PDF files, or design your own custom forms with our simple-to-use Form Designer. • If you already have vendor and parts data in your own databases and spreadsheets, you can easily link that data to your forms for automatic fill-in, enabling you to simply select Vendor IDs and frequently purchased Part Numbers so that you'll spend less time typing. • Easily define calculations so that multiple rows, tax rates, shipping fees, and totals are automatically and accurately calculated. • Easily add automatic Sequence Numbering and date-stamping. • Enter an unlimited number of line items using scrolling tables; extra pages automatically print as necessary. • Mirror your standard workflows by routing forms among staff members for their input and to supervisors for their review and approval *. • Staff members making requests and supervisors granting approvals can indicate their identity using 'point & click' digital signatures or by applying their handwritten signatures using a Windows Tablet computer or popular signature pad devices *. • Directly fax or e-mail a 'view-only' copy of a completed and signed purchase order to your vendors so that they can read and print it without needing to have FormDocs installed on their computer. • Export information from a completed form and import it into your back-end databases, spreadsheets, or accounting system. • Scan and convert your paper forms, or Convert MS Word and Adobe PDF files into fill-able FormDocs forms. All together, FormDocs' powerful and intelligent Electronic Form features can help you to improve your purchase requisition and purchase order processes, eliminate manual errors, and reduce the hours spent each day on 'backroom' paperwork. * More about forms routing and digital signing. A typical scenario is the following: you complete a Purchase Order or Purchase Requisition form which then needs sequential review and approval by multiple persons. Using FormDocs forms routing feature, you create a 'routing slip' which will automatically send the form to your list of recipients in the order you specify; upon reviewing the form, each recipient has the option to indicate their approval by digitally signing it and then 'routing' it on to the next person or, they can return it to the sender for requested corrections or additions. Learn more about and.
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